Editorial Policy

Editorial policy of “Eastern Ukrainian Medical Journal”

The policy of “Eastern Ukrainian Medical Journal” is aimed at creating an accessible scientific medical edition meeting nowadays needs. It provides open access that raises the level of scientific research and promotes national and world scientific experience.

(The journal policy is based on the standard codes of scientific publications ethics COPE, WAME, ICMJE) 

І. General provisions of editorial policy

  1. The criteria for reviewing articles: quality, research originality and its significance for readers. “Eastern Ukrainian Medical Journal” considers the following categories of articles:
    • original research;
    • review (review paper);
    • conference news;
    • clinical case;
    • historical overview;
    • reviews and reports;
    • clinical guidelines.
  2. The authors should read and follow the editorial policy provisions as to authorship, conflict of interests and materials distribution and to avoid simultaneous submission of the same paper to several publications, as well as plagiarism and data manipulation.
  3. The reviewers and editors are obliged to carry out an unbiased review of manuscripts, respect confidentiality and report any conflict of interest.

The Editorial Board carefully considers all disputable cases and violations, and, if necessary, corrects or withdraws the papers.

II. Duties and responsibilities of the Editorial Board

  1. The Editorial Board is responsible for the quality of scientific articles published in the journal.
  2. The Editorial Board provides technical and information support during the editorial and publishing process.
  3. The Editorial Board ensures integrity of the submitted materials.
  4. The Editorial Board guarantees confidentiality of manuscripts submitted to the journal throughout the entire editorial and publishing process.
  5. The Editorial Board ensures that all members of the editorial and publishing process have had necessary training and are provided with the detailed instructions and recommendations for reviewing and working in the journal.
  6. The Editorial Board takes into account the comments and suggestions of readers, authors and reviewers.
  7. The Editorial Board responds promptly to any complaints regarding the journal functioning and guarantees solution for all problematic issues.
  8. The Editorial Board provides high-quality and independent peer review by the reviewers who carry out research in the particular domain and have at least one publication in journals included in Web of Science, Core Collection and/or Scopus. The Editorial Board retains the reviews, signed by a reviewer either digitally or by hand for at least three years.
  9. The Editorial Board will notify authors in case of suspected violation of academic honesty, plagiarism or article duplication.
  10. In case a manuscript does not meet the above mentioned principles or requirements, the Editorial Board reserves the right to reject the article.
  11. The Editorial Board ought to update the information on the journal official website and post electronic version of a new issue timely.
  12. The Editorial Board assigns DOI (a digital object identifier) to each published article.

 Cooperation with readers

  1. The Editorial Board provides proper information support for readers and distributes a newly published issue.
  2. The Editorial Board guarantees that all published scientific papers were reviewed by qualified experts.

 Cooperation with authors

  1. Only unique, informative articles that reflect the main topic of the journal are accepted; they must meet the requirements for publication established by the Editorial Board. The papers submitted in English are a priority.
  2. All authors of a submitted article have to sign a copyright form stating their eligibility for authorship (ICMJE, icmje.org) and their responsibility for the article.
  3. The Editorial Board provides authors with detailed instructions as to editorial and publishing process and informs them about terms of article submission and publication.
  4. The Editorial Board determines the manuscript evaluation criteria and selects reviewers for each article.
  5. The editors encourage authors to recommend their reviewers and present their review.
  6. The Editorial Board sends detailed comments of the reviewers to the authors.
  7. The Editorial Board reserves the right to edit the text preserving the author’s writing style.
  8. The editor’s decision as to acceptance/rejection of the manuscript is based on its rationale, novelty, relevance to the research domain, and compliance with the journal requirements.
  9. If a manuscript contains many controversial issues (for example, negative reviews of both reviewers or the article was not revised taking into account the comments of reviewers), the Editorial Board may reject the article publication.
  10. The authors are responsible for accuracy of facts and data, names and citations.
  11. The authors are fully responsible for plagiarism.
  12. The  Editorial  Board  ought  to  make  sure  that  the  research  to  be  published  was  carried  out according to acknowledged  international  ethical  standards  (The  Declaration  of  Helsinki,  AERA  and  BERA  aera.net/About-AERA/AERA-Rules-Policies/Professional-Ethics, http://www.bera.ac.uk/publications/guidelines/, http://www.apa.org/ethics/code/index.aspx).
  13. The Editorial Board ought to obtain the confirmation of the fact that the research to be published has been approved by the corresponding authority (e.g., Ethical Committee or Supervisory Council).
  14. The Editorial Board supports Good Clinical Practices and may check, if a clinical research contains information as to its compliance with the Declaration of Helsinki (http://www.wmnet), Good Clinical Practices (http://www.emeuropa.eu) and other relevant instructions that protect the interests of study subjects (wame.org/policy-statements).

Cooperation with reviewers

  1. Reviewers should conduct constructive, comprehensive, thorough review of all materials, regardless of the author's race, religion, nationality, gender or institutional affiliation.
  2. All articles are reviewed independently and secretly: reviewers receive encrypted articles, and the identity of reviewers is not revealed to the authors.
  3. The Editorial Board requests that reviewer ought to report possible conflict of interests before revising the intended article.
  4. Reviewers are required to immediately inform the editor of articles that contain plagiarism or false information.
  5. The Editorial Board provides the reviewers with detailed instructions for work in the journal.
  6. The Editorial Board guarantees that the reviewers’ qualifications correspond to professional publication level.
  7. Reviewers are prohibited from using in their own research any part of the material that is under review and is unpublished.

Cooperation with editors

The Editorial Board is obliged to:

  1. Regularly review the composition of the editorial staff.
  2. Provide clear instructions to the editors as to their functions, powers and duties (support and promotion of the journal).
  3. Periodically carry out consultations with the members of the editorial staff to inform about changes in journal policy, implement technical innovations and exchange the proposals regarding the future functioning of the journal.
  4. Adhere to the privacy policy.

Author status

The manuscript author is considered to be a researcher who made a contribution on all of the following stages of article preparation:

  1. Suggesting idea, conducting research and setting the problem and objectives of the study;
  2. Development of concept and manuscript design; collection, analysis and interpretation of data;
  3. Article drafting or its critical scientific review and editing;
  4. Approval of the final version before publication.

Each author is responsible for the article content. If a paper is written by a large group of scientists, it is necessary to include persons meeting the above mentioned criteria and add the group name.

All borrowed electronic or printed parts that belong to other authors should be appropriately cited and links should be provided for all sources given in the list of references. 

III. Duties and responsibilities of the Editorial Board

  • Personal relationships (e.g., friends, family members, current or previous scientific supervisors, opponents) with persons involved in submitting or reviewing manuscripts (authors, reviewers, editors or members of the Editorial Board);
  • Personal beliefs (political, religious, ideological or other) related to the manuscript topic, which may hinder objective publication process (at the stage of submission, reviewing, editorial decisions or publication). 

IV. Professional conflict of interest:

  • The reviewer or editor is a colleague of the author who participated or observed the conduct of the given study;
  • Membership in organizations lobbying the interests of the author.

The Editorial Board reserves the right to reject the manuscript, if the declared conflict of interest puts in jeopardy objectivity and credibility of research evaluation.

If the Editorial Board reveals conflict of interest, which was not declared at submission, the manuscript may be rejected. If undeclared conflict of interest is revealed after the publication has been issued, the article can be edited or withdrawn as necessary.